Day-of Event Checklist for Eventsona Organisers
Day-of event checklist for Eventsona organisers: final page checks, team access, QR check-in prep, capacity watch, and a clean close after guests leave.
Use this as a run sheet
Print or save this checklist. Tick items in order so nothing critical waits until guests are already queuing.
Morning of (or T−3 hours)
- Confirm event page: date, doors time, venue address, ticket status
- Confirm Stripe/payout setup is not mid-change
- Verify team members still have check-in access
- Export attendee CSV backup
- Charge phones/tablets; pack cables and power
- Brief staff with the 2-minute check-in script
T−60 minutes
- Arrive at venue; walk the queue path
- Open check-in on the correct event
- Test one scan successfully
- Place exception table to the side
- Confirm remaining capacity if still selling
Doors open
- Main lane: QR scan only
- Side table: name search, dead phones, disputes
- Watch live checked-in counts
- Pause online sales if the room is full
During the programme
- Keep one person reachable for late arrivals
- Do not rewrite the public page unless logistics change
- Note issues for the post-mortem
Close-out
- Final checked-in vs sold snapshot
- Export if security or finance needs it
- Collect devices and sign staff out of shared hardware
- Schedule a short debrief within 48 hours
Related deep-dives
Check-in process · Live event management · QR check-in blog
Frequently asked questions
What is the single most important tick?
Opening the correct event’s check-in and completing one successful test scan before guests arrive.
Do I need paper tickets?
No. A CSV backup and charged devices cover most failures.
When should I stop selling?
When remaining capacity hits zero or the venue says stop—whichever comes first.
Copy this for every show
Become an organiser, then reuse this checklist. Explore Events, book via Venues, and review Pricing. Broader map: complete event management.
Related guides
How to Create Your First Event on Eventsona (UK)
Create your first Eventsona event in the UK: set up GBP tickets, add venue details, publish, and share your public event link to start selling today.
Custom Registration Fields on Eventsona: How-To
Add custom registration fields on Eventsona to collect dietary needs, sizes, and preferences at checkout—then export answers for ops and check-in.
Manage Tickets & Orders on Eventsona: Complete Guide
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